Timesheets

Timesheets

The NOWCC SEE Program enrollees use the ADP electronic timesheet system - Workforce Now, to report their hours.  The NOWCC headquarters payroll department in Arlington, VA must receive the approved timesheets via ADP Workforce Now before payment will be issued.

ADP Workforce Now Timesheets

• ADP Workforce Now website
• Guide "How to Register"
• Frequently Asked Questions (FAQs)
• Slide Deck from ADP Training

Deadline Timesheets must be received by NOWCC Payroll Department no later than noon (12PM EST) on the Monday following the last day of the pay period. The Calendar will reflect these early calls or you will be notified in advance by e-mail.

Submitting Your Timesheet

• You can fill out and submit your timesheet daily or wait until the end of the pay period and fill out and submit your timesheet for the entire pay period.
• Clicking on the "Submit" button does not send the timesheet to your monitor, it simply saves it in the system. 
• Do not pre-fill your timesheet for the days that you have not worked. Only vacation/annual leave hours can be pre-filled in advance.
• At the end of the pay period, after you submit your timesheet, you must notify your monitor that your timesheet is ready for approval. The ezLaborManager system does not send automatic messages to monitors.
• Keep a copy for yourself.

Helpful Hints to Prevent Timesheet Errors

• Client Name or ID: NOWCC
• User ID and Password: contact the Payroll Department for this information
•  If you forget your password or the system locks you out, contact your Field Office or the Payroll Department to have your password reset.
• Select correct pay period dates at top of timesheet.  
• Enrollees are not allowed to work on approved holidays or Sundays.
• The ezLaborManager system does not accept "0" so if you do not work on a particular day, leave the fields blank or enter your authorized hours and select "LWOP" from the Earnings Code column. Weekend days should be left blank, unless you work on those days.
• All enrollees will be paid for all approved holidays, even if they do not normally work on that day of the week.
• Holiday pay is pro-rated for enrollees who work less than 80 hours per pay period. To calculate your holiday pay, divide your authorized hours by the 10 days in a pay period and then round up to the next quarter-hour. For example:
  • 60 hours per pay period = 6 hours of holiday pay
  • 36 hours per pay period = 3.75 hours of holiday pay
• Partial-hours worked must be recorded in quarter-hour increments only (.25  .50  .75). If the hours worked are between quarter hour increments, round up to the next quarter hour increment.
• You can check you leave balances (Individual Holiday, Vacation and Sick) by clicking on the "My Benefits" tab.

Making Corrections

• You can make corrections to your timesheet up to the moment when your monitor approves it.
• Once your monitor approves your timesheet, it will become locked.
• Once your timesheet is approved only your monitor or the payroll department can make the changes to your timesheet. The alternative option is to have your monitor un-approve your timesheet and open it for editing. When you finish making the changes to your timesheet, your monitor has to approve it again.

Payroll

The NOWCC SEE Program is on a biweekly payroll system that runs from Saturday morning to the second Friday night.

A check or direct deposit verification will be mailed to the enrollee from the NOWCC SEE Program headquarters office in Arlington, VA every other Thursday.

Enrollee Payroll Schedule Click here to access the enrollee pay schedule for the current calendar year.

Authorized Hours

The assigned hours an enrollee is authorized to work every pay period are considered authorized hours. These hours determine the amount of holiday pay for which an enrollee is eligible. Authorized hours are entered into the NOWCC SEE Program payroll program which automatically calculates paid holiday hours.

When an enrollee's authorized hours change for a sustained period, the Monitor must inform the NOWCC Field Office in writing or via e-mail.

Overtime

NOWCC follows federal wage and hour law or state law, whichever is more generous. Typically, overtime is defined as time WORKED over 40 hours in a single week. Overtime calculations will not include holiday, sick leave, vacation leave or any other non-work hours.

Overtime is rarely required. If your assignment requires more than forty (40) hours of work per week, you and your Monitor must have advance approval from your EPA SEE Coordinator. This written approval must be sent to the payroll department before payment will be released. Authorized overtime will be paid at time and a half. Contact your NOWCC Field Office for further information.

Volunteer Hours

You may not volunteer to work extra hours without pay.

Compensatory Time

You may not take compensatory time off in lieu of overtime payment. Compensatory time is defined as taking time off instead of getting paid for hours worked. This is not allowed.

Flex Time

You may, with your Monitor's prior permission, rearrange your authorized hours on a temporary basis. For example, you might work four (4) days at ten (10) hours each instead of five (5) days at eight (8) hours each. Another example would be if you normally work on Monday, Tuesday and Wednesday, but need to change to Wednesday, Thursday and Friday one week.

NOTE: Some states (i.e. California) place restrictions on working more than 8 hours per day. Please contact your NOWCC Field Office before discussing with your Monitor an increase in your work schedule beyond eight hours per day.

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