Payroll 

Click here for the ADP Frequently Asked Questions (FAQS)

The NOWCC SEE Program is on a biweekly payroll system that runs from Saturday morning to the second Friday night.

Direct deposit

Your paycheck is deposited into the bank of your choice on the check date. Direct deposit is the fastest, safest and most efficient way of receiving your money. To update or change your direct deposit information log into your ADP account; under Myself, select Pay and then Payment Options. If you need assistance, please contact your payroll@nowcc.org.

Lost or stolen paychecks may be avoided by utilizing direct deposit. Keep in mind that holidays will often affect the delivery time of the U.S. mail. However, if a check is not received 7 days after the pay date, the enrollee should:

• Notify the NOWCC Field Office of non-receipt.
• Complete and submit a Stop Payment Request.

A replacement check will be issued and sent within 5 business days. If the "lost/stolen" paycheck is received after the stop payment process is initiated, the enrollee must return the original paycheck to the NOWCC Representative immediately.

Enrollee Payroll Schedule

Click here to access the enrollee pay schedule for the current calendar year.

Timesheets

The NOWCC SEE Program enrollees use the ADP electronic timesheet system to report their hours.  The NOWCC headquarters payroll department in Arlington, VA must receive the approved timesheets via ADP before payment will be issued.

ADP Portal

• ADP Timesheet Website
• Guide on "How to Register"
• Slide deck form ADP Training
• Frequently Asked Questions (FAQs)

Timesheet Deadline

Enrollees must finalize and approve their timecards no later than their last day worked in the pay period. Monitors must approve timecards no later than 5PM EST on the Monday following the last day of the pay period. 

Submitting Your Timesheet

• Complete and submit your timesheet daily, weekly or at the end of the pay period and fill out and submit your timesheet for the entire pay period.
• Click "Save" after entering hours.
• At the end of the pay period, review hours and click "Approve Timecard."
• Clicking on the "Approve Timecard" button does not send the timesheet to your monitor, it simply saves it in the system. Please notify your monitor that your time is complete. 
• Do not pre-fill your timesheet for the days that you have not worked. Only accrued leave hours can be pre-filled in advance.

Authorized Hours

The assigned hours an enrollee is authorized to work every two week pay period are considered authorized hours. These hours determine the amount of holiday pay and individual holiday pay for which an enrollee is eligible. Authorized hours are entered into the NOWCC SEE Program payroll program which automatically calculates paid holiday hours.

When an enrollee's authorized hours change for a sustained period, the Monitor must inform the NOWCC Representative in writing.

Overtime

NOWCC follows federal wage and hour law or state law, whichever is more generous. Typically, overtime is defined as time WORKED over 40 hours in a single week. Overtime calculations will not include holiday, sick leave, vacation leave or any other non-work hours.

Overtime is rarely required. If an enrollee's assignment requires more than forty (40) hours of work per week (more than eight hours per day in some states), you must receive advance approval from your Monitor and EPA SEE Coordinator. This approval must be sent in writing (email is acceptable) each time overtime is to be authorized to the NOWCC Program Director or Manager with a copy to the Recruiter/Program Specialist for forwarding to NOWCC Payroll. Authorized overtime will be paid at time and a half. Contact your NOWCC Representative for further information.

Volunteer Hours

You may not volunteer to work extra hours without pay.

Compensatory Time

You may not take compensatory time off in lieu of overtime payment. Compensatory time is defined as taking time off instead of getting paid for hours worked. This is not allowed.

Flex Time

You may, with your Monitor's prior permission, rearrange your authorized hours on a temporary basis. For example, you might work four (4) days at ten (10) hours each instead of five (5) days at eight (8) hours each. Another example would be if you normally work on Monday, Tuesday and Wednesday, but need to change to Wednesday, Thursday and Friday one week.

NOTE: Some states (i.e. California) place restrictions on working more than 8 hours per day. Please contact your NOWCC Representative before discussing with your Monitor an increase in your work schedule beyond eight hours per day.

Lunch Breaks

If you work 6 hours or more, a 30 minute unpaid break is required. 

Pay Statments and Tax Documents

To view your Pay Statements, log into your ADP Workforce Now account, under Myself, select Pay then Pay Statements. 

If you have any questions about your Pay Statements, please contact the Payroll Department at payroll@nowcc.org.

• Return to Handbook Table of Contents
• Return to Enrollees homepage

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