Payment

E-Timesheet

The NOWCC SEE Program enrollees use the ADP electronic timesheet system - ezLabor Manager, to report their hours.  The NOWCC headquarters payroll department in Arlington, VA must receive the approved timesheets via ezLaborManager before payment will be issued.

ADP ezLaborManager Timesheets

To view and print instructions for electronic timesheets, click here. To access the ezLaborManager website, click here. If this is your first pay period and you have not received the login information from NOWCC staff, please, fill out and mail the paper timesheet to NOWCC Payroll Department. To access a PDF file containing a blank timesheet, click here.

Deadline Timesheets must be received by NOWCC Payroll Department no later than the Tuesday following the last day of the pay period. The Calendar will reflect these early calls or you will be notified in advance by e-mail.

Submitting Your Timesheet

• You can fill out and submit your timesheet daily or wait until the end of the pay period and fill out and submit your timesheet for the entire pay period.
• Clicking on the "Submit" button does not send the timesheet to your monitor, it simply saves it in the system. 
• Do not pre-fill your timesheet for the days that you have not worked. Only vacation/annual leave hours can be pre-filled in advance.
• At the end of the pay period, after you submit your timesheet, you must notify your monitor that your timesheet is ready for approval. The ezLaborManager system does not send automatic messages to monitors.
• Keep a copy for yourself.

Helpful Hints to Prevent Timesheet Errors

• Client Name or ID: NOWCC
• User ID and Password: contact the Payroll Department for this information
•  If you forget your password or the system locks you out, contact your Field Director or the Payroll Department to have your password reset.
• Select correct pay period dates at top of timesheet.  
• Enrollees are not allowed to work on approved holidays or Sundays.
• The ezLaborManager system does not accept "0" so if you do not work on a particular day, leave the fields blank or enter your authorized hours and select "LWOP" from the Earnings Code column. Weekend days should be left blank, unless you work on those days.
• All enrollees will be paid for all approved holidays, even if they do not normally work on that day of the week.
• Holiday pay is pro-rated for enrollees who work less than 80 hours per pay period. To calculate your holiday pay, divide your authorized hours by the 10 days in a pay period and then round up to the next quarter-hour. For example:
  • 60 hours per pay period = 6 hours of holiday pay
  • 36 hours per pay period = 3.75 hours of holiday pay
• Partial-hours worked must be recorded in quarter-hour increments only (.25  .50  .75). If the hours worked are between quarter hour increments, round up to the next quarter hour increment.
• You can check you leave balances (Individual Holiday, Vacation and Sick) by clicking on the "My Benefits" tab.

Making Corrections

• You can make corrections to your timesheet up to the moment when your monitor approves it.
• Once your monitor approves your timesheet, it will become locked.
• Once your timesheet is approved only your monitor or the payroll department can make the changes to your timesheet. The alternative option is to have your monitor un-approve your timesheet and open it for editing. When you finish making the changes to you timesheet, your monitor has to approve it again.

Authorized Hours

The assigned hours an enrollee works every pay period are considered authorized hours. These hours determine the amount of holiday pay for which an enrollee is eligible. Authorized hours are entered into the NOWCC SEE Program payroll program which automatically calculates paid holiday hours.

When an enrollee's authorized hours change for a sustained period, the monitor must inform the NOWCC SEE Program Field Office in writing.

Overtime

NOWCC follows federal wage and hour law or state law, whichever is more generous. Typically, overtime is defined as time WORKED over 40 hours in a single week. Overtime calculations will not include holiday, sick leave, vacation leave or any other non-work hours.

Overtime is rarely required. If your assignment requires more than forty (40) hours of work per week, you and your monitor must have advance approval from your EPA SEE Coordinator. This written approval must be sent to your Field Office before payment will be released. Authorized overtime will be paid at time and a half. Contact your NOWCC SEE Program Field Office for further information.

Volunteer Hours

You may not volunteer extra hours without pay.

Compensatory Time

You may not take compensatory time off in lieu of overtime payment. Compensatory time is defined as taking time off instead of getting paid for hours worked. This is not allowed.

Flex Time

You may, with your monitor's prior permission, rearrange your authorized hours on a temporary basis. For example, you might work four (4) days at ten (10) hours each instead of five (5) days at eight (8) hours each. Another example would be if you normally work on Monday, Tuesday and Wednesday, but need to change to Wednesday, Thursday and Friday one week.

NOTE: Some states (i.e. California) place restrictions on working more than 8 hours per day. Please contact your NOWCC Field Office before increasing your work beyond eight hours per day.

Payroll

The NOWCC SEE Program is on a biweekly payroll system that runs from Saturday morning to the second Friday night.

A check or direct deposit verification will be mailed to you from the NOWCC SEE Program headquarters office in Arlington, VA every other Thursday.

Direct deposit is available upon request. Your paycheck is deposited into the bank of your choice on the check date. Direct deposit is the fastest, safest and most efficient way of receiving your money. Click here to print a copy of the Direct Deposit Form. If you need assistance, please contact your NOWCC SEE Program Field Office.

• Notify the NOWCC SEE Program Field Office of non-receipt.
• Complete and submit a Stop Payment Request. Click here to print a Stop Payment Form.

A replacement check will be issued and sent within 5 business days. If the "lost/stolen" paycheck is received after the stop payment process is initiated, the enrollee must return the original paycheck to the NOWCC SEE Program Field Office immediately.

Enrollee Payroll Schedule Click here to access the enrollee pay schedule for the current calendar year.

Click here to view a SAMPLE Pay Statement.

iPayStatments

• Current and past paycheck/direct deposit information
• Vacation and Sick Leave Balances
• W-2 History
• A W-4 Form - To Print, Change Withholdings and Send to NOWCC HQ

New enrollees must wait until they receive their first pay check before registering. To register follow the procedure described below:

NOTE: We strongly recommend that you review the illustrated instructions for registering before you begin your actual registration.

1. Obtain the hard copy of your latest Pay Statement (Check Stub) and find the following information (the location of this data is illustrated in the Sample Pay Statement):
   • Last 4 digits of your Social Security #
   • Company Code
   • File #
   • Pay Date
   • Voucher/Check #
2. Connect to http://ipay.adp.com.
3. Click the link "Register Now".
4. Enter the Self Service Registration Code "NOWCC-nowcc" and click the "Submit" button.
5. Select the iPayStatements service and click the "Next >>" button.
6. Enter the data from your Pay Statement and click the "Next >>" button.
7. Enter a Password and your identifying information, and click the "Submit" button.
8. Record your UserID and Password for your personal records.
9. Begin viewing your payroll data at http://ipay.adp.com.

If you have questions about or difficulties in using the iPayStatements service, please contact your NOWCC SEE Program Field Director.