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Timesheets Overview

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Timesheets Overview

The NOWCC SEE Program enrollees use ADP, to report their hours.  The NOWCC headquarters payroll department in Arlington, VA must receive the approved timesheets via ADP Workforce Now before payment will be issued.

ADP Timesheets


Deadline Timesheets must be received by NOWCC Payroll Department no later than 5pm EST on Monday following the last day of the pay period. The Calendar will reflect these early calls or you will be notified in advance by e-mail.

Enrollees Submitting Their Timesheet

  • Enrollees can fill out and submit their timesheet daily or wait until the end of the pay period and fill out and "Approve Timecard" for the entire pay period.
  • When enrollees clicking on the "Approve Timecard" button does not send the timesheet to the monitor, it simply saves it in the system. 
  • Enrollees should not pre-fill your timesheet for the days that you have not worked. Only vacation/annual leave hours can be pre-filled in advance.
  • At the end of the pay period, after enrollees submit their timesheet, they must notify their monitor that their timesheet is ready for approval. The ADP Workforce Now system does not send automatic messages to monitors.


Helpful Tips for Preventing Timesheet Errors

  • NOWCC has a Roll Out Support Team to support our transition to ADP. Email at NOWCCSupport@nowcc.org OR call them at (833)693-0476 or (571) 512-3106
  • Getting Registered: contact the Roll Out Support Team for this information 
  • If you forgot your password: on the ADP login page there is a link to help with your user ID or password "Forgot your user ID/password?"
  • Select correct pay period dates at top of timesheet.  
  • Enrollees are not allowed to work on approved holidays or Sundays.
  • The ADP system does not accept "0" so if you do not work on a particular day, leave the fields blank or enter your authorized hours and select "LWOP" from the Earnings Code column. Weekend days should be left blank, unless you work on those days.
  • All enrollees will be paid for all approved holidays, even if they do not normally work on that day of the week.
  • Holiday pay is pro-rated for enrollees who work less than 80 hours per pay period. To calculate your holiday pay, divide your authorized hours by the 10 days in a pay period and then round up to the next quarter-hour. For example:
    • 60 hours per pay period = 6 hours of holiday pay
    • 36 hours per pay period = 3.75 hours of holiday pay
  • Partial-hours worked must be recorded in quarter-hour increments only (.25  .50  .75). If the hours worked are between quarter hour increments, round up to the next quarter hour increment.


Making Corrections

  • The enrollee can make the correction to his/her timesheet up to the moment when the monitor approves it.
  • Once the monitor approves the timesheet, it will become locked.
  • Once the timesheet is approved only the monitor or the payroll department can make the changes to the timesheet. 
  • The alternative option is for the monitor to un-check the boxes under the “Supervisor Approval” column and click on the “Submit” button.  This will open the timesheet for editing.  When the enrollee is finished with the changes the monitor has to approve the timesheet again.
  • If an error is discovered on the timesheet after it has been submitted to NOWCC, the enrollee or Monitor must contact the NOWCC Field Office.

Still have questions? Contact your NOWCC Field Office today!

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